Code of Conduct at ESID Meetings
Code of Conduct at ESID Meetings
ESID Meetings are professional scientific events that provide a respectful, harassment-free and inclusive environment for all participants, regardless of gender identity, sexual orientation, disability, appearance, ethnicity, race, national origin, age or religion.
All Delegates, including speakers, exhibitors, media, staff, and other participants are expected to behave with integrity and respect towards other delegates attending or involved with the ESID Meeting and/or any related event or activity.
ESID is committed to informing Meeting delegates about the code of conduct for event attendees, as well as ensuring that procedures and guidance for appropriate reporting of unacceptable behavior of any kind are made available to all those involved.
The present Code of Conduct is not a legal document or prescriptive in nature. It supplements, but does not affect, the application of other relevant policies, regulations, rules and laws, including laws regulating the premises in which the ESID Meeting takes place and any applicable host country agreement if the event takes place in a physical venue. ESID complies with such policies and will report all inappropriate conduct accordingly.
Online Behavior During the ESID 2020 Online Meeting
Meeting delegates will be provided with personalised credentials allowing them access to the Online Meeting. These credentials are personal and non-transferable. Non-registered individuals and minors will not be able to access the Online Meeting, unless upon prior agreement with the Online Meeting organisers.
Throughout the Online Meeting, all meeting delegates are expected to interact with fellow attendees in the same way as at a physical ESID Meeting. As such:
- All communication, be it verbal or electronic, must be carried out in a respectful and polite manner. Inappropriate messaging or contact will not be tolerated.
- Live sessions during the Meeting will be moderated. Delegates are expected to respect the choices of the moderator in selecting questions or comments, managing session times, etc.
- Any recording, filming, photography, screenshots or other capturing of presentations, live sessions or other events, including scientific e-posters, taking place during, or associated with, the ESID 2020 Online Meeting, is prohibited without the express consent of the presenter. Express consent is a written confirmation by the author in a live chat or email correspondence
Use of Camera and Video
Attendees of the ESID 2020 Online Meeting are required to respect the privacy of other participants and refrain from any unauthorised or unwelcomed recording or photography, including recording of any direct or indirect interactions or electronic messaging with other meeting delegates. Participants are not allowed to take photos or videos of scientific material shown unless express prior consent by the presenter has been ascertained. Moreover, integral recording of complete oral presentations is not allowed unless these are done by a professional entity that has been contracted for this purpose by or on behalf of the organiser.
Taking photos and recordings within the Meeting environment for professional use is not allowed without obtaining prior permission from the organiser.
ESID adheres to the copyright laws guiding the appropriate sharing of scientific research material, including data. Authors’ consent may be requested by ESID in case sharing of scientific material from abstracts/posters/presentations will be required as part of ESID educational activities.
- As detailed under “Online behavior at the ESID 2020 Online Meeting,” any recording, filming, photography, screenshots or other capturing of presentations, live sessions or other events, including scientific posters, taking place during, or associated with, the ESID 2020 Online Meeting, is prohibited without the express consent of the presenter. Express consent is a written confirmation by the author in a live chat or email correspondence.
Presenters and exhibitors are strongly encouraged to clearly indicate whether or not photography/recording of the poster, presentation, or exhibit booth and sharing/remixing of the material is permitted.
For the purpose of these guidelines, harassment consists of improper or unwelcome conduct that might reasonably be perceived as causing offence or humiliation to another person. Harassment may involve any conduct of a verbal, non-verbal or physical nature, including written and electronic communication, and may occur between persons of the same or different genders. Harassment in any form is not tolerated at the Meeting.
Examples of harassment include, but are not limited to:
- Verbal comments that reinforce social structures of domination related to gender, gender identity, sexual orientation, disability, physical appearance, body size, ethnicity, race, age, religion, political affiliation
- The production or non-consensual sharing of harassing non-consensual photography or unwanted recording, including sexual images in public spaces (in any format, electronic or otherwise)
- Deliberate intimidation, stalking or following
- Sustained disruption of talks, sessions or other events
- Inappropriate contact, including via electronic communications
- Unwelcomed sexual attention
- Advocating for, or encouraging, any of the above behaviours
The Meeting organisers reserve the right to take any action as deemed necessary as a consequence of any breach of the present Code of Conduct. This includes reporting to host institutions, permanent removal of Online Meeting credentials and filing a police report when appropriate. ESID cannot investigate reports of harassment or other misconduct during the Meeting but will inform the appropriate departments of the accused person’s host institution about any such filed report.
In case of a breach of the Code of Conduct, the concerned individuals are requested to contact a member of the ESID staff.
Participants are encouraged to report any experienced harassment to the designated ESID 2020 staff at firstname.lastname@example.org . The Meeting organisers reserve the right to take any action deemed appropriate in case of harassment. Host institutions of reported individuals will be notified about filed harassment reports.